Downloads for international researchers in employment at TUM
Just like your move to Munich, the entry to Germany requires some preparations in advance and after your arrival. Our checklist for researchers in employment contains all the important steps and formalities you need to think about. You will also find further helpful information and documents as well as important forms below.
Preparing for your research at TUM
Checklist for researchers in employment (PDF, 598 KB)
TUM IT guide for employees (PDF, 7137 KB)
Understanding your payslip (PDF, 260 KB)
Visa and residence permit
Non-EU nationals will need a completed form called Erklärung zum Beschäftigungsverhältnis (EzB; in Englisch: Declaration of employment) for your visa application and/or for your residence permit. Your application will not be accepted if the EzB isn't filled in completely and properly. It must be issued by your TUM chair. Faculty members have access to a completion guide in the service compass (Dienstleistungskompass). The Aufnahmevereinbarung (hosting agreement) might also be required for your visa. Please refer to our checklist above and find more information about the residence titles for researchers in the overview below.
Due to an agreement between the District Administration Department of the City of Munich (Kreisverwaltungsreferat, KVR) and the Technical University of Munich dated October 18, 2023, the submission of a letter of intent or a draft employment contract is temporarily waived by mutual agreement. Proof of a concrete job offer is provided by completing the "Declaration of employment" form (Erklärung zum Beschäftigungsverhältnis). Please upload the "Temporary replacement for the letter of intent / draft employment contract" where the online contact form of the District Administration Department of the City of Munich requires an employment contract to apply for a residence permit.
Erklärung zum Beschäftigungsverhältnis (PDF, 3.491 KB)
Temporary replacement for the letter of intent / draft employment contract (PDF, 101 KB)
Letter of intent (DOCX, 41 KB)
Aufnahmevereinbarung (PDF, 226 KB)
Visa for research at a glance (PDF, 813 KB)
Overview of German residence titles for researchers (PDF, 236 KB)
Residents' registration office
The Wohnungsgeberbestätigung (confirmation of accommodation provider) is a form that you will need if you are going to stay longer than three months in Germany. In that case you are obliged to register your address at the responsible residents registration office in Munich within 2 weeks after your arrival. You must have it signed by your landlord before your appointment at the resident registration office.
Wohnungsgeberbestätigung (PDF, 86 KB)
anabin recognition
The anabin recognition is a statement of comparability for foreign higher education qualifications issued by the Zentralstelle für ausländisches Bildungswesen. The database excerpt is required for any scientific activity in Germany. You need it, if not for the visa then at least for your residence permit, and in any case for your employment contract with TUM.
The anabin database contains a large number of foreign degrees from universities all over the world. On the anabin web pages you can search for your own university where you graduated (click the tab that says Suchen). A master's degree would suffice. If you cannot find your master's degree, search for your doctorate. Your university must be H+ rated to be recognized in Germany.
If your degree cannot be found on the anabin website, you will need to request a statement of comparability. The fee is 200,- EUR, the processing time takes a few weeks or even months.
Spouse guide
Accompanying partners have to manage their own affairs related to the resettlement. For capacity reasons, we are unfortunately unable to support spouses. Nevertheless, we would like to offer a little assistance with our spouse guide.
Welcome guide for spouses & partners (PDF, 1.377 KB)
IDCN Munich: Partners of new TUM staff members are invited to join the dual career network IDCN Munich for free. Dual career partners can publish their profile in the talent pool, participate in career events and networking sessions, and volunteer. In this way, they can get a picture of the Munich job market and get in touch with recruiters or company representatives. Learn more about the International Dual Career Network Munich.