Further education and training in Europe with Erasmus+ and EuroTeQ

Self-organized education

• Typical education programs (other types of programs eligible for funding upon request)
• Workshops/seminars
• Job shadowing
• Educational visits at partner universities
• Attend International Week/Staff Week/Partner Days (current events available in the Downloads section)
• Language courses, max. two weeks, prerequisite: language certificate for an ongoing course during the semester or block of classes at TUM Language Center within the last two years, for example English Mobility Courses for Staff.
  Please note: You will obtain a certificate for staff language courses without passing an exam. If you attend a language course for students at TUM Language Center, you have to pass an exam in order to obtain a language certificate.

Important: Grants are not available for research visits abroad. It is possible to conduct research in combination with a teaching assignment abroad as part of.

• Duration of stay from at least two days to no more than 60 days
• The funding consists of allowances for accommodation and travel expenses (according to EU regulations)
• Grant funds can only be paid once all required documents have been submitted, and could be cancelled if these are not provided.
• 70% of your total allowance is paid prior to the trip, 30% afterwards
• It is possible to finance your expenses in other ways (e.g. your own department). It is not possible to combine Erasmus+ grants with funds from other EU programs (e.g. Leonardo da Vinci).
• Grants are approved provided sufficient funding is available

Allowances for accommodations

• Financing based on duration of stay (according to your processed Travel Expenses Reimbursement Claim)
• Daily rate staggered according to the country of destination, EUR 140, EUR 160 or EUR 180
• Daily rate will be reduced to 70% between the 15^th and 60^th day of the mobility

Subsidies for severely disabled employees

• Additional funds possible above 20% level of disability – additional retroactive funding is not possible
• Application to the National Agency DAAD through TUM G&A. Documents must be submitted no later than three months prior to the beginning of stay. Please contact TUM G&A well in advance to prepare the application together.

Allowances for travel expenses

• Between EUR 180 and EUR 360 depending on the distance to the destination country

The TUM Global & Alumni Office is happy to assist you with any questions you have about continuing education opportunities with Erasmus+. The checklist provides details about the program sequence and all documents. The application process is essentially as follows:

1. Obtain general approval from your superior

Find out whether there is general support for continuing education or training.

2. Contact the university/company of your choice

• Create your personal work program (Mobility Agreement, see Downloads section) together with your superior and your partner organization.
• If necessary, contact your responsible Erasmus representative to learn more about possible partner universities.

3. Obtain written nomination from your superior

Have your superior sign the Mobility Agreement and get your Travel Authorization.

Ensure that the Mobility Agreement is complete

The Mobility Agreement normally needs to be signed by four parties:

• Applicant
• Superior
• Erasmus representative in your school or department (Central Administration employees do not need this signature)
• Contact person at your host organization

4. Register on the TUM Portal

You will register for your Erasmus+ continuing education program using our online portal for staff and researchers. Once you have submitted your information, you will receive your online application form in PDF format.

Important notes on registering on the TUM Portal

• Only use your TUM e-mail address to register on the TUM Portal
• Please remember your password so that you can keep tabs on your stay abroad on the TUM Portal
• Always use the same TUM e-mail address for all follow-up requirements or any other travel
• Register on the TUM Portal by using the Registration - Erasmus+ Staff Mobility (STA/STT) - OUTGOING online form
• In the Planned Stay Abroad menu, be sure to select Framework and then Erasmus+ STT within Europe
• Required documents:
  • The Mobility Agreement, filled out completely and signed by all parties
  • Travel Authorization, signed and stamped by the department for travel expenses (Reisekostenstelle)
  • further documents may be required depending on the type of training
• You can save the form and continue editing it at a later point of time, in case you do not have all documents or information yet at the moment you register on the portal.

5. Submit your documents to the TUM Global & Alumni Office

Once you have completed the online form and uploaded all required documents, please submit the form no later than 6 weeks before departure. Upon submitting the form, you will receive a PDF of your online application. Please send this online application PDF by e-mail to the addess that will be indicated.

Please note that your application will only be processed once this document has been received.

6. Confirmation of your Erasmus+ grant

If your application is successful, you will receive an e-mail confirmation from the TUM G&A. This confirmation e-mail includes the Grant Agreement, a detailed checklist and the other required forms. The Grant Agreement provides all of the information on the amount of your grant and its terms.

Important: You need to print out two copies of the Grant Agreement, sign the original, and send it to Erasmus+ Staff Mobility at the TUM G&A before your trip.

Payment of first installment
Once the Grant Agreement and Travel Authorization have been received, you will be paid 70% of your personal grant amount.

It is necessary to submit the following documents to ensure that the second installment of your grant is paid. You will be required to repay any funds already received if any documents are missing.

Confirmation from host organization

• Confirmation of Stay Have the responsible party at the host organization stamp and sign this document to confirm the end of your stay.

After your stay

• Processed Travel Expenses Reimbursement Claim Ask your corresponding travel expenses office to process your original documents for your travel and accommodation costs along with your Travel Expense Reimbursement Claim. Be sure to submit your claim no later than 6 months after your mobility, otherwise the travel expenses office will not accept it for processing. Once you have received your processed Travel Expenses Reimbursement Claim, be sure to submit it to the TUM G&A Office.
   
• EU Survey for the European Commission. You will automatically receive an e-mail containing your login details from an EU database. Once you receive this e-mail notification, you have 30 days to complete the EU survey.
   
• Upload to online portal for staff and researchers (form After mobility documents for Erasmus+ Staff Mobility (teaching/training) – OUTGOING):

• • Confirmation of Stay
  • Travel Report
  • Travel Authorization It is mandatory to submit this document at this time.

Important: You may only submit the online form once it is filled out completely. If you have forgotten your password, you can request a new one at this point.