Continuing education and training outside of Europe with Erasmus+

Self-organized education

• Typical education programs (other types of programs eligible for funding upon request)
• Workshops/seminars
• Job shadowing
• Educational visits at partner universities
• Attend International Week/Staff Week/Partner Days

Important: Grants are not available for research visits abroad. It is possible to conduct research in combination with a teaching assignment abroad as part of.

• Duration of stay from at least five days. Depending on the budget it may be possible to fund stays of two weeks.
• The funding consists of an amount for individual support (activity days and usually two travel days) and support for travel expenses (according to EU regulations)
• Grant funds can only be paid once all required documents have been submitted.
• 70% of your total allowance is paid prior to the trip, 30% afterwards
• It is possible to finance your expenses in other ways (e.g. your own department). It is not possible to combine Erasmus+ grants with funds from other EU programs (e.g. Leonardo da Vinci).

Allowances for accommodations

• 180 euros per grant day, from the 15th day onlwards 126 euros per day

Subsidies for severely disabled employees

• Additional funds possible above 50% level of disability – additional retroactive funding is not possible
• Application to the National Agency of the DAAD through the TUM G&A. Documents must be submitted at least three months prior to the start of the program (application available in the Downloads section)

Allowances for travel expenses

• Between 275 and 1,500 euros euros depending on the distance to the destination country

The TUM Global & Alumni Office is happy to assist you with any questions you have about continuing education opportunities with Erasmus+. After the calls for proposals are published, the application process is essentially as follows:

1. Get general approval from your superior

• Find out whether there is general support for continuing education or training and if he or she is willing to sign a corresponding travel authorization request.

2. Contact one of the participating universities

• If you already have a contact person at a partner university or if have found one after having searched on the partner’s website you can contact this person directly.
• If not, please contact the TUM Global & Alumni Office. We will be happy to help you.
• After having found an interested counterpart you can start elaborating the goals, the activities, and the timeframe of your visit.

3. Submit your application in time

• Fill out the application form and ask your partner to issue you a Letter of Invitation. This can also be an informal e-mail.
• Send both in time by e-mail. The completed application form must also be signed by your supervisor.

4. Information about acceptance or refusal

• The selection and nomination will be made by TUM G&A Office based on the submitted documents in consultation with the TUM Board of Management.
• Criteria of evaluation are accordance with the goals mentioned in the announcement, quality of project description/preparation and interconnection at TUM as well as sustainability of the project for TUM.
• About six weeks after the deadline you will receive a refusal or an acceptance e-mail.
• In case of a positive news, you will be also notified about the next steps.

5. Submit your documents to the Global & Alumni Office

In order to be able to transfer the Erasmus grant, we need some documents from you as well as your registration in the TUM portal for employees (see Things to do before your stay abroad).
 

To ensure that the first part of your grant is paid, it is necessary to submit the following documents:

1. Signed Grant Agreement

• After the exact period of the stay abroad has been determined, please report this to the TUM G&A Office.
• Afterwards, you will receive by in-house mail the Grant Agreement, which contains all information on the amount of the grant and the terms of your grant.
• This document must be signed and returned in original to the G&A Office prior to departure.

2. Completed and signed Mobility Agreement

The Mobility Agreement normally needs to be signed by four parties:

• Applicant
• Superior (Professors do not have to sign)
• Erasmus representative in your department (Central Administration employees do not need this signature)
• Host organization contact person

3. Authorization for travel

Please remember to submit your travel request early to the travel cost center.

4. Register on the TUM Portal

• You will register for your Erasmus+ continuing education program using our TUM Portal online.
• Once you have submitted your information, you will receive your online application form in PDF format.

Important notes on registering on the TUM Portal

• Only use your TUM e-mail address to register on the TUM Portal.
• Please remember your password.
• Always use the same TUM e-mail address for all follow-up requirements or any other travel.
• Register on the TUM Portal by using the Registration - Erasmus+ Staff Mobility (STA/STT) - OUTGOING online form.
• In the Planned Stay Abroad menu, be sure to select Framework and then Erasmus STT outside of Europe.

It is necessary to submit the following documents to ensure that your grant is paid.

Confirmation of host organization

• Confirmation of Stay Have the responsible party at the host organization stamp and sign this document to confirm the end of your stay.

After your stay

• Processed Travel Expense Report Ask your corresponding travel expense office to process your original documents for your travel and accommodation costs along with your Travel Expense Reimbursement Claim. Once you have received your processed Travel Expense Report, be sure to submit it to the TUM G&A.
   
• EU Survey for the European Commission. You will automatically receive an e-mail containing your login details from an EU database. Once you receive this e-mail notification, you have 30 days to complete the EU survey.