Teaching in Europe with Erasmus+

Teaching means documented activities directly involving university students (BA, MA, PhD).

Typical teaching programs:

• Lectures
• Seminars
• Block courses
• Summer / Winter Schools
• Guidance of work groups
• Speeches / oral presentations
• Other types of program are eligible for funding upon request

Ideally, joint study programs with the partner university should be developed, and innovative teaching and learning methods should be focused on.

• Duration of stay from at least two days to no more than 60 days
• The funding consists of allowances for accommodation and travel expenses (according to EU regulations)
• Grant funds can only be paid once all required documents have been submitted, and could be cancelled if these are not provided
• 70% of your total allowance is paid prior to the trip, 30% afterwards
• It is possible to finance your expenses in other ways (e.g. your own department) - it is not possible to combine Erasmus+ grants with funds from other EU programs (e.g. Leonardo da Vinci)
• Grants are approved provided sufficient funding is available

Allowances for accommodations

• Daily rate staggered according to the country of destination (EUR 140, EUR 160 or EUR 180)

• The duration funded by Erasmus+ is calculated based on the duration of stay (according to your processed Travel Expenses Reimbursement Claim):

  Mobilities with 2-5 days duration of stay will receive funding according to the daily rate.

  For mobilities with 6-30 days duration of stay, 2/3 of the days (minimum 5 days) will be financed with Erasmus+ funds from the EU according to the daily rate, the remaining days are considered Zero Grant days.

  For mobilities with more than 30 days duration of stay, 20 days will be financed according to the daily rate, the remaining days are considered Zero Grant days.

• Daily rate will be reduced to 70% from the 15^th day of the mobility onwards.

Subsidies for severely disabled employees

• Additional funds possible above 20 GDB level of disability – additional retroactive funding is not possible
• Application to the National Agency DAAD through TUM G&A. Documents must be submitted no later than three months prior to the beginning of stay. Please contact TUM G&A well in advance to prepare the application together.

Allowances for travel expenses

• Between EUR 180 and EUR 360 depending on the distance to the destination country

The TUM Global & Alumni Office is happy to assist you with any questions you have about guest lectureships or teaching mobility with Erasmus+. The checklist provides details about the program sequence and all documents. The application process is essentially as follows:

1. Obtain general approval from your superior

Find out whether there is general support for a guest lectureship or a teaching mobility abraod.

2. Contact the university of your choice

• Create your personal teaching program (Mobility Agreement, see Downloads section) together with your superior and your partner organization
• If necessary, contact your responsible Erasmus representative to learn more about possible partner universities

3. Obtain written nomination from your superior

Have your superior sign the Mobility Agreement and get your Travel Authorization.

Ensure that the Mobility Agreement is complete

The Mobility Agreement needs to be signed by four parties:

• Applicant
• Superior or the person responsible for agreeing your Travel Authorization
• Erasmus representative in your school or department 
• Contact person at your host university

4. Register on the TUM Portal

You will register for your Erasmus+ teaching mobility using our TUM Portal online. Once you have submitted your information, you will receive your online application form in PDF format.

Important notes on registering on the TUM Portal

• Only use your TUM e-mail address to register on the TUM Portal
• Please remember your password, so that you can keep tabs on your stay abroad on the TUM Portal
• Always use the same TUM e-mail address for all follow-up requirements or any other travel.
• Register on the TUM Portal by using the Registration - Erasmus+ Staff Mobility (STA/STT) - OUTGOING online form
• In the Planned Stay Abroad menu, be sure to select Framework and then Erasmus+ STA within Europe
• Required documents:
  • The Mobility Agreement, filled out completely and signed by all parties
  • Travel Authorization, signed and stamped by the department for travel expenses (Reisekostenstelle)
• You can save the form and continue editing it at a later point of time, in case you do not have all documents or information yet at the moment you register on the portal.

5. Submit your documents to the Global & Alumni Office

Once you have completed the online form and uploaded all required documents, please submit the form no later than 6 weeks before departure. Upon submitting the form, you will receive a PDF of your online application. Please send this online application PDF by e-mail to the addess that will be indicated.

Please note that your application will only be processed once this document has been received.

6. Confirmation of your Erasmus+ grant

If your application is successful, you will receive an e-mail confirmation from the TUM Global & Alumni Office. This confirmation e-mail includes the Grant Agreement, a detailed checklist and the other required forms. The Grant Agreement provides all of the information on the amount of your grant and its terms and conditions.

Important: You need to print out two copies of the Grant Agreement, sign the original, and send it to Erasmus+ Staff Mobility at the TUM Global & Alumni Office before starting your trip.

Payment of first installment
Once the Grant Agreement and Travel Authorization have been received, you will be paid 70% of your personal grant amount.

It is necessary to submit the following documents to ensure that the second installment of your grant is paid. You will be required to repay any funds already received if any documents are missing.

Confirmation from host organization

• Confirmation of Stay Have the responsible party at the host organization stamp and sign this document to confirm the end of your stay.

After your stay

• Processed Travel Expenses Reimbursement Claim Ask your corresponding travel expenses office to process your original documents for your travel and accommodation costs along with your Travel Expenses Reimbursement Claim. Be sure to submit your claim no later than 6 months after your mobility, otherwise the travel expenses office will not accept it for processing. Once you have received your processed Travel Expenses Reimbursement Claim, be sure to submit it to the TUM IC.
  
  
• EU Survey for the European Commission. You will automatically receive an e-mail containing your login details from an EU database. Once you receive this e-mail notification, you have 30 days to complete the EU survey.
  
  
• Upload to TUM Portal (form After mobility documents for Erasmus+ Staff Mobility (teaching/training) – OUTGOING):

• Confirmation of Stay
• Travel Report
• Travel Authorization You must submit this document at this time.

Important: You may only submit the online form once it is filled out completely. If you have forgotten your password, you can request a new one at this point.