Erasmus+ Staff Mobility Program for Training (STT)

TUM supports staff mobility in 32 European countries through the Erasmus+ Staff Mobility Program (STT). The program offers TUM staff members the opportunity to combine training measures with gaining international experience and, thus, to further strengthen internationalization at TUM. Opportunities include both stays with a European university (STT1) and with European companies or institutions (STT2).

Info:

What is Erasmus+?

Erasmus+ is the program for education, youth and sports of the European Union. For further information, please visit the website of the European Commission.

PDF documents for download
Erasmus+ University Charta (EUC) (pdf, 419 KB)
TUM Policy Statement (pdf, 146 KB)

Since 2014 exchange opportunities with Swiss universities continue to exist within the scope of the new “Swiss-European Mobility Programme” (SEMP).

Training formats

Various types of stay are available within the scope of the Erasmus+ Staff Mobility program:

  • Study visits/shadowing, e.g. university staff visiting a partner university (STT1)
  • Attendance at an International Week or Partner Days at a partner university (STT1). Please note: You must apply at the partner university yourself!
  • Participation in an organized English course in Nottingham/UK (STT2) if English skills are explicitly required for the work duties to be performed. A prerequisite for participation in the language course in the UK organized in collaboration with University Unit 3 – WIMES is prior attendance of the WIMES language courses “English compact” or “Business English – intensive training”. Further information is available at: www.wimes-fortbildung.de
  • As of January 2017, participation in a self-organized language course within Europe's Erasmus+ countries will be supported in any language (STT1/STT2) if language skills are explicitly required for the work duties to be performed. A prerequisite for participation in a self-organized language course is prior attendance of a respective language course (semester or block course) at TUM Language Center. Proof of attendance must be submitted. Please note: Financial support for language courses is limited to one week.
  • Participation in an organized presentation skills course in London/UK (STT2) if such skills are explicitly required for the work duties to be performed. A prerequisite for participation in the presentation skills course in the UK organized in collaboration with University Unit 3 – WIMES is prior attendance of the WIMES language course “Presentation training for public speaking – basic course”. For further information, please visit: www.wimes-fortbildung.de
  • Shadowing, e.g. university staff visiting a business enterprise (STT2)
  • Participation in other workshops (STT1/STT2)
  • Conferences: According to the Erasmus+ guidelines, attendance within the scope of an Erasmus+ STT grant is only possible if new learning and teaching practices can be acquired and this is confirmed by your supervisor in the Mobility Agreement. This is relevant in the field of education, for example, as it enables staff members to acquire new insights about learning and teaching methods. 
  • Other training measures are available by prior agreement

Note: Stays at EU institutions or departments which manage EU programs are not eligible for support.

Support for research-based stays is not provided within the scope of Erasmus+ STT. Research activities may, however, be conducted in combination with a teaching stay within the scope of Erasmus+ STA.

Benefits of the Erasmus+ Staff Mobility Program for Training (STT)

An Erasmus+ Staff Mobility (STT) offers TUM staff financial and administrative advantages and more:

Financial support

Travel cost reimbursement in a previously agreed fixed amount. Reimbursement takes place in accordance with EU allowances based on a claim for business travel expenses. Claimants will receive a Grant Agreement containing detailed information about the financial framework conditions prior to their trip. The original must be signed and submitted by the participant. Distribution is as follows: 70% of the agreed allowance will be paid before the trip, the remaining 30% will be paid afterwards.

  • Special funds for staff members with special needs
    • Annex E2: Grants for individuals with severe handicaps (ST) TUM staff members with special needs can apply for additional funding within the scope of the ERASMUS+ program in order to cover the additional costs of their stay abroad. Retrospective claims for additional funding will not be accepted. Special grants can be applied for by staff members with a degree of handicap of at least 50%. A comprehensive application to this effect can be submitted to the National Agency of the DAAD (Annex E.2 (doc, 85 kb) and must be submitted through TUM. Applications must be submitted to TUM at least 3 months before your departure.
  • Co-funding opportunities
    • Business travel must be authorized beforehand for insurance reasons. Co-funding of your stay by other EU programs such as LEONARDO DA VINCI and the European RTD framework programs or with funds from bilateral cultural agreements, private endowments or international endowments is not permitted. Co-funding with TUM funds or other internal funding may be available upon completion of your mobility. The International Center can send you further information in this respect.

Administrative framework for organizing training opportunities abroad in the form of an Erasmus Mobility Agreement Staff Mobility for Training

Opportunity to participate in a training course on intercultural communication offered by the Language Center. Further information about the "Fit for Staff Mobility" seminar is available on the Language Center website. 

Further benefits of an Erasmus+ Staff Mobility

  • Internationalization of the administration at TUM
  • Collaboration and knowledge exchange with TUM partner universities
  • Expansion and consolidation of networks
  • Strengthening of individual competencies
  • Exchange of technical knowledge and new perspectives
  • Internationalization at home
  • Opportunity to participate in a training course on intercultural communication offered by the Language Center. Further information about the “Fit for Staff Mobility” seminar is available on the Language Center website.

Requirements for participation

The following requirements must be met in order to apply for the Erasmus+ Staff Mobility Program for Training (STT):

Who is eligible?

University staff* from all TUM departments and administration who are employed by TUM and authorized to travel for business:

  • Schools and departments
  • Student academic advising
  • Public relations
  • Professional development
  • Technology & Transfer
  • TUM Finance
  • Library
  • International Center
  • etc.

Business travel must be authorized beforehand for insurance reasons. Citizens of Luxembourg and Liechtenstein may not receive any funding from this agreement if they are receiving a grant from the National Agency in Luxembourg or Liechtenstein.

Modalities

  • Fundable duration of stay:  At least two days, up to a maximum of two months.

In case a mobility comprises more than 5 days, the mobility consists of days with a financial support from the EU’s Erasmus+ funding in combination with Zero Grant days. I.e. for mobilities taking more than 5 days, 2/3 of the actual days of stay will be financially supported through Erasmus+. In these cases a basic amount of 5 mobility days will be granted (the number of days will be approximated mathematically). The Erasmus+ grant is allocated as follows:

Actual length of stay           Erasmus+  funding period
2 – 5 days                              2 - 5 days
6 – 30 days                            2/3 of the actual length of stay, at least 5 days
31 – 60 days                          20 days

  • Content-related relevance of the mobility in line with the objectives of the Erasmus+ program
  • A written agreement regarding the content of the stay between TUM and the host university, the Mobility Agreement Staff Mobility for Training, must be signed and submitted prior to departure.

Application

Contacts

For questions regarding the Erasmus+ STT program, financial support, the application procedure and language-related or intercultural preparation, please contact the Erasmus Office of the International Center.

In order for an Erasmus+ grant to be approved by the International Center, you must first be nominated by your supervisor. Your nomination takes place by means of their signature on the Mobility Agreement Staff Mobility for Training and by their approval of your stay as a business trip.

The International Affairs Delegates of your school or department will provide information about their Erasmus+ partner universities and share their technical expertise and information regarding staff mobility from a departmental perspective. In order to use potential synergies within the scope of the department's internationalization activities, the International Affairs Delegate of your department will acknowledge the Mobility Agreement with their signature.

Application procedure

There are two application deadlines for participation in the Erasmus+ Staff Mobility Program for Training (STT) (applications submitted after these deadlines may be considered when distributing residual funds):

  • January 15 for a planned stay abroad between April and September
  • July 15 for a planned stay abroad between October and March

The following application documents must be submitted to the International Center to the attention of Heike Unterpertinger once planning of the staff mobility has been completed:

  • Erasmus+ Mobility Agreement
  • Printed Online Application Form
    • Guidelines for completion: Please select “Erasmus+ STT” from the mobility program options. 
    • Document to be uploaded in the Online Application Form: Erasmus+ Mobility Agreement (see above, completely filled in and signed)

    Important: The Erasmus+ Mobility Agreement must contain four signatures at the time of application:
    • The signature of the staff member
    • The signature of the contact person at the host institution
    • The signature of your supervisor at your department or unit, which will be accepted as their authorization of your Erasmus+ Staff Mobility grant (STT)
    • The signature of the International Affairs Delegate of your department for acknowledgment purposes

Confirmation of an Erasmus+ grant (STT)

Based on their successful application and nomination, staff members will receive an acceptance Mail from the International Center containing the Erasmus+ Grant Agreement STT as well as a detailed program checklist and additional forms. The Grant Agreement contains all information about the amount and payment modalities of the grant provided. Two original printed and signed copies of the Erasmus+ Grant Agreement must be sent to the International Center (Technische Universität München, International Center, to the attention of Nanna Gehrlein, Arcisstr. 21, 80333 München) prior to the beginning of your stay.

Documents/prerequisites for an Erasmus+ grant

Erasmus+ grants will be released as soon as specific documents have been submitted to the International Center and specific requirements have been met:

Before departure

  • Submission of the Erasmus+ Grant Agreement. This document will be provided to staff members in due time prior to the start of their mobility, and the signed original must be submitted to the International Center before the starting date of the mobility.
  • Completed and signed Mobility Agreement Staff Mobility for Training (already submitted as a scanned copy with your application). Important: The signatures on the Mobility Agreement Staff Mobility for Training must be submitted prior to the beginning of your stay abroad. 
  • Photocopy of the approved application for business travel (accessible via myTUM login only)

During your stay abroad

Confirmation of Stay (pdf, 71,6 KB), detailing the duration of your official stay. The Confirmation of Stay must be completed and the original must be signed by the Officer in charge at the host university at the end of the stay.    

After your stay (no later than four weeks after your return)

  • Submission of the Confirmation of Stay (original; for stays from October 2016 onwards: a scanned version is sufficient)  
  • Submission of your processed claim for business travel expenses with original receipts (please submit your claim to the department for travel expenses responsible for you in advance).  
  • Writing of a Post-Travel Report (template to be sent by Mail)
  • Completion of an EU questionnaire for the European Commission (login details will be provided to staff members automatically by Mail via the EU database).

For more detailed information about the above-mentioned documents and the Erasmus+ Staff Mobility Program for Training (STT) at TUM, please see the checklist:

Checklist (pdf, 184 kb)

To obtain post-travel reports by department and country, please contact Nanna Gehrlein from the International Center (Mail: gehrlein@zv.tum.de).

For further information about the Erasmus+ Staff Mobility Program for Training, please visit the website of the German Academic Exchange Service (DAAD).